Tutoring invoice generator
Add your lessons, rates and payment details — get a clean, professional invoice you can print or save as a PDF. Built for independent tutors; everything stays in your browser.
Preview
Invoice
Nº 2026-001 ·
Your name
Billed to
Student name
| Date | Description | Qty | Rate | Amount |
|---|---|---|---|---|
| 60-minute English lesson | 1 | €0.00 |
Due within 7 days
Everything stays in your browser — nothing is uploaded or stored on our servers. Your draft is saved on this device so you can come back to it.
What makes a tutoring invoice professional?
A professional invoice is one that gets paid without questions. A screenshot of a bank transfer request doesn't pass a finance department, and a vague “lessons — €200” invites the exact “wait, which lessons?” conversation you're trying to avoid. Four details do most of the work:
A unique invoice number
Sequential and never reused — the thing finance departments and tax offices check first. Year-plus-counter (2026-001) is the solo-tutor standard.
One line per lesson
Date, description, quantity and rate for every lesson. Itemised invoices get approved faster and end exactly the disputes a lump sum invites.
Payment details on the invoice
Bank, Wise, Revolut or PayPal — on the document itself, with clear terms. Every email a payer has to send asking how to pay delays the payment.
Tax broken out, if you charge it
If you're registered for VAT or sales tax, the rate and amount appear as their own line — never folded silently into the total.
How often should tutors invoice?
Pick one rhythm and keep it. Monthly in arrears — one invoice at the end of each month listing every lesson taught — is the default for ongoing students, and the only pattern corporate clients really expect. Packages invoiced upfront — a block of five or ten lessons paid before they start — trades a little bookkeeping for better cash flow and students who show up, since the lesson is already theirs. Per-lesson invoicing after the fact is the pattern to avoid: it multiplies your admin by the number of lessons you teach and puts you in a permanent state of being owed money.
Whichever rhythm you choose, pair it with clear payment rules — our guide to invoicing students as a private tutor covers the conversation side, and the cancellation policy generator handles what happens when a lesson on the invoice didn't happen.
Where does your data go?
Nowhere — and that's by design. Invoices contain names, contact details and payment information, so this generator runs entirely in your browser: nothing you type is sent to our servers, the PDF comes from your own print dialog, and your draft is saved only in your browser's local storage so it's still here when you come back next month. Change the lesson lines, bump the invoice number, print — done.
Frequently asked questions
What should a tutoring invoice include?⌄
Seven things: your name and contact details, the student's (or company's) name, a unique invoice number, the issue date, a line per lesson with its date, description, quantity and rate, the total (with tax broken out separately if you charge it), and your payment details with a due date. Companies expensing lessons for an employee will reject invoices missing the number, dates or itemisation — so this generator makes them all first-class fields.
Do private tutors need to send invoices?⌄
Not for every student, but three situations make them essential: business English students who expense lessons through a company finance department, your own tax records as a self-employed tutor, and any dispute about what was taught and paid. Even where not required, a clean invoice signals that you run a professional practice — which supports professional rates.
How should I number tutoring invoices?⌄
Sequentially, with a scheme you never reuse — the year-plus-counter pattern (2026-001, 2026-002…) is the most common for solo tutors and resets cleanly each January. What matters is consistency and uniqueness: a finance department or tax office treats two invoices with the same number as an error. Some countries require strictly gapless sequences for VAT-registered sellers, so check your local rules if that applies to you.
Where does the data I type into this generator go?⌄
Nowhere. The generator runs entirely in your browser — nothing you type is uploaded to our servers or anyone else's. Your draft is saved in your own browser's local storage so it survives a page refresh, and the PDF is produced by your browser's print dialog, not by us.
Should I charge VAT or sales tax on tutoring?⌄
It depends on your country, your registration status and sometimes the subject you teach — private tuition is tax-exempt in some jurisdictions and standard-rated in others. The generator supports an optional tax line with your own label and percentage, but whether to use it is a question for your local tax rules or accountant. When in doubt, invoice without tax and confirm before your next one.
When should I send the invoice — before or after lessons?⌄
The two clean patterns are monthly in arrears (one invoice at the end of the month listing every lesson taught — ideal for ongoing students and expensing companies) and upfront for packages (one invoice for a block of lessons before they start — better cash flow and built-in commitment). The pattern to avoid is invoicing per lesson after the fact: maximum admin, slowest payment.
Or never type an invoice again. Tuton builds them from your lessons.
On Tuton, every completed lesson is already on the record — so an itemised, numbered invoice generates in seconds, and you can track what's paid and what's overdue. Students pay you directly; Tuton never touches your money. See how invoicing works.